Issue and receipt of vouchers

A voucher is a document that authorizes a payment and records the details of the transaction. 

Issue of vouchers: The following steps are involved in the issue of vouchers:

• The beneficiary is identified, and their eligibility is verified.
• The amount of the voucher is calculated.
• The voucher is issued to the beneficiary.
   

Receipt of vouchers: The following steps are involved in the receipt of vouchers:

• The voucher is presented to the service provider.
• The service provider verifies the authenticity of the voucher.
• The service provider provides the goods or services to the beneficiary.
• The service provider signs the voucher.

• The beneficiary signs the voucher.

   

Voucher management system: A voucher management system is used to track the issue and receipt of vouchers. The system should be able to do the following:

• Track the number of vouchers issued.
• Track the amount of money spent on vouchers.
• Track the status of vouchers (e.g., issued, redeemed, expired).
• Generate reports on voucher usage.

Types of Vouchers: 

• Receipt voucher: This is used to record the receipt of funds from various sources, such as grants, advances, refunds, etc. It should contain the details of the source, amount, date and purpose of the receipt.
• Payment voucher: This is used to record the payment of funds to various parties, such as suppliers, contractors, employees, etc. It should contain the details of the payee, amount, date and purpose of the payment.
• Journal voucher: This is used to record non-cash transactions, such as adjustments, transfers, provisions, etc. It should contain the details of the accounts involved, amount, date and reason for the transaction.
• Supporting voucher: This is used to provide documentary evidence for a transaction, such as invoices, bills, receipts, etc. It should be attached to the primary voucher and verified by the accounts staff.

Resources: 

1. Training Module on “Financial Monitoring & Reporting”, Ministry of Health and Family Welfare Government of India